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Children Education Allowance Form 2026 — Claim Process & Reimbursement

Complete guide to Children Education Allowance Form 2026: eligibility, formats (PDF/DOC), railway & KVS forms, hostel subsidy, tuition fee reimbursement, Annexure B, Form 2 and step-by-step claim process for central government employees.

Children Education Allowance Form 2026 — Download PDF, Format, Claim & Reimbursement Guide

Authoritative, step-by-step guide to the Children Education Allowance Form for central government and railway employees — includes Form 2, Annexure B, KVS & Railway formats, hostel subsidy, tuition fee reimbursement and downloadable PDF/DOC options.

Updated for 2026: this article explains current ceilings, commonly used forms, department-specific formats and the exact documentation required for successful reimbursement claims.

Quick Facts at a Glance

Before diving into details, here are the key points you need to know about Children Education Allowance:

  • Children Education Allowance (CEA): reimbursement to government servants for children’s education expenses.
  • CEA monthly ceiling (standard): ₹2,250 per child per month. (Divyang children: double rate)
  • Hostel subsidy ceiling: ₹6,750 per month per child.
  • Maximum children covered: two eldest surviving children.
  • Forms commonly used: Annexure A (Claim form), Annexure B (school/hostel certificate), Form-2, KVS and Railway proformas.
Key Takeaway: Always use the latest form for the 2025-26 or 2026 academic year to avoid delays in reimbursement.

What is Children Education Allowance (CEA)?

The Children Education Allowance is a reimbursement scheme for eligible government employees to cover tuition and school-related expenses. This includes fees for day scholars and sometimes initial diploma/certificate courses.

CEA is different from hostel subsidy, which applies if the child stays in a hostel.

Key Takeaway: CEA helps reduce out-of-pocket costs for government employees' children's education.

Eligibility — Who Can Claim?

CEA is mainly for:

  • Central government employees (ministries, attached offices, subordinate offices).
  • Railway employees (use Railway proforma / RBE instructions).
  • KVS employees (use KVS bilingual proformas).
  • Other PSUs or state bodies that adopt central rules.

Key eligibility rules

  • Restricted to two eldest surviving children.
  • Children must be studying in recognized schools or institutes.
  • Divyang children are eligible at double rate.
Key Takeaway: Ensure proper certificates and fee receipts are attached to avoid rejection.

Allowance Amounts & Ceilings

Understanding the limits is essential:

  • CEA standard: ₹2,250 per month per child
  • Hostel subsidy ceiling: ₹6,750 per month per child
  • Divyang children: double rate (₹4,500 per month if base is ₹2,250)
Key Takeaway: DoPT and departmental circulars may revise ceilings yearly. Always check the latest version.

Forms & Formats

Different forms are used depending on department:

  • Annexure A: main claim form
  • Annexure B: bonafide certificate from school
  • Form 2: specific departmental reimbursement form
  • KVS forms: bilingual CEA application and hostel subsidy forms
  • Railway forms: CRIS PDF / Annexures for railway employees
Key Takeaway: Use the department-specific format to avoid processing delays.

Step-by-Step Claim Process

Filing the claim is simple if you follow these steps:

  1. Download the latest form (Annexure A / Form 2) from the official portal.
  2. Fill employee & child details: name, designation, PF/employee no., child name, class, school, fees.
  3. Attach evidence: fee receipts, Annexure B, hostel receipt if applicable.
  4. Sign declaration: confirm no double claim and eligibility.
  5. Submit to the authority: HR/pay section or railway divisional office.
  6. Keep copies and follow up if not credited.
Key Takeaway: Missing Annexure B or outdated forms are the most common reasons for claim delays.

Departmental Variations

Each department may have its own specific format:

  • Railways: Annexure A/B, Form 2 PDFs on CRIS/divisional portals
  • KVS: bilingual forms, hostel subsidy proformas
  • Haryana / State: some use DoPT forms or local variations
  • Central Govt: DoPT OMs provide policy & ceiling guidelines
Key Takeaway: Always check your specific department portal for the latest 2026 form.

Frequently Asked Questions (FAQ)

  • Current CEA monthly ceiling? ₹2,250 per month per child, hostel ₹6,750 per month.
  • Children eligible? Two eldest surviving children only.
  • Where to get Annexure B? School provides bonafide certificate.
  • Can railway employees use central form? No, use railway-specific Annexure / Form 2.
  • Where to find KVS CEA form? KVS official forms page (bilingual PDF).
Key Takeaway: Use the correct form for your department to avoid rejection.

Last updated: 2026. Check DoPT / Railway Board / KVS official portals for latest circulars and PDFs.